RESPONSIBILITIES

CFO Reviews:

Understanding client margins by service or product and advising accordingly to optimize

Reviewing budgets and establishing spending targets by category, measure against monthly & share recommendations

Setting projected financials for clients (upcoming year)

Monitoring client cash flow & establishing reserve targets

Understanding client capitalization and leverage, advising on changes needed

Analyzing customer purchasing and offering insights for sales/marketing

Identifying and measuring client KPIs

Producing visuals in Fathom HQ or equivalent

Understanding client goals and infusing their goals into all work performed

Benchmark core financial metrics against industry

Consume budget to actual observations from Controller

Financial Operations:

Suggestions of process improvement

Escalated AR collections calls and follow up if needed

SOP documentation for core CFO processes

Cash Flow Forecasting:

Inquiring with client to construct and maintain a cash flow projection with accuracy and utility for decision making

Review weekly and presentation on cash flow calls

CFO Calls & Correspondence:

Holding clients responsible for attending, participating and coming prepared

Sending agendas 3+ business days before all monthly CFO calls

Hosting and recording all client calls

Integrating notes and actions from all calls

Being the primary responder and coordinator in Slack (4 business hour responsiveness requirement)

Management:

Oversight of and collaboration with accounting team

Project managing client specific initiatives

Hosting weekly client huddles with team

Reporting status updates for high impact work to President

Delivering feedback to direct reports & conducting performance reviews

DEALBREAKER SKILLS/TRAITS

• Project management

• Analytics and data management 

• Resourcefulness

• Executive communication

• Creative problem solving

• Proactive planning

• Attention to detail

• Confidence in presentation (no fillers)

• Comfortable delivering and receiving real-time feedback

• Ability to not get too close to the decimal point and evaluate impact first

• AI tools and data visualizations

RESPONSIBILITIES

Financial Statement Review:

Oversight of books and monthly close

Deliver review notes to Accounting Specialist

Deliver observations to CFO from financial review

Send monthly management reports to client

Assist accounting specialist with complex journal entries

Maintenance of fixed asset registers for clients

Review of accrual entries

Ensure compliance with GAAP accounting standards

Budget to Actual:

Update budget to actual for current figures after month-end and report findings to CFO

Payroll Compliance:

Monitor client “to dos” in Gusto for clients

Register for applicable state DOR and DOL

Sales Tax:

Register with applicable states or obtain exemption certificates

Interface with TaxJar/Avalara on filings

Reconcile payable to returns filed

Evaluate nexus

Ensure compliance and timely filing/reporting overall

1099 Reporting:

Compile all W-9s for vendors in QBO files

Manage reporting of all necessary 1099s

Ensure all transactions in QBO have vendors

Income Tax:

Prepare/review income tax returns timely

Manage intake of personal tax return documents and follow-up requests

Prepare and present pro forma tax returns

Conduct quarterly tax planning initiatives

S Corp Compliance:

Deploy accountable plan templates and policies for clients

Perform reasonable compensation studies for S Corp officers annually with EOY update

Agency Correspondence:

Call and fax IRS and state tax agencies to address issues

Intake client letters and resolve timely

Manage POA status for all clients

Management:

Training and coaching staff on accounting rules and approach

SOP documentation of core client accounting processes

DEALBREAKER SKILLS / TRAITS

Active CPA or EA

PTIN or plan to obtain

Strong attention to detail

Project management and multi-client management

Time management

Attitude of continuous improvement

Proactive communication

Resourcefulness

Executive communication

Technical expertise in complex accounting areas and accrual accounting

Experience converting bookkeeping systems or methods

Documentation of journal entries and working papers to support transactions

RESPONSIBILITIES

• Daily transaction allocation in QBO

• Weekly cash flow forecast updates

• Monthly close activities

• Bank and credit card reconciliation (at statement close)

• Reconciliation of key areas like inventory, sales tax payable, and vehicle accounting monthly to ensure proper bookkeeping

• Fixed asset register maintenance for all applicable clients

• Year-end close and JEs to align to tax return

• W-9 collection and 1099 reporting

• Closure of all review notes in QBO

• Daily management of tasks in Asana, updating due dates and communicating priorities

• Review of client meeting notes or attendance on client calls

• Correspondence with client on transactions needing clarification

• Assist Controller with steps to complete their work based on what is ideal to be delegated

DEALBREAKER SKILLS / TRAITS

• Attention to detail

• Continuous improvement mindset

• Time management

• Proactive communication

• Technical skills in US GAAP

• Cash and accrual accounting

• Ability to prioritize work based on impact

• Experience serving multiple clients and managing tasks across

• Must be an expert in QBO, Gusto, ADP, QB Payroll, Excel

• Experience with Asana a plus